West Wallsend Rifle Club
Website: https://www.wwrc.net.au
Effective date: 9 October 2026
Version: 1.0
1. Introduction
West Wallsend Rifle Club (WWRC, the Club, we, us or our) respects the privacy of its members, competitors, visitors, volunteers and website users.
This Privacy Policy explains how the Club collects, uses, stores, protects and discloses personal information through its website, club administration and sporting activities.
The Club follows recognised Australian privacy principles and complies with applicable privacy legislation, including the Privacy Act 1988 (Cth) where applicable.
This policy applies to www.wwrc.net.au and personal information managed by the Club in connection with its activities.
2. Personal Information We Collect
Depending on your relationship with the Club, we may collect:
- Names and contact details, including email addresses and telephone numbers.
- Membership and registration information.
- Shooting competition entries, scores, classifications, rankings and achievements.
- Photographs and video recordings taken during club activities and events.
- Communications and enquiries submitted to the Club.
- Information reasonably required for club administration, safety, insurance and compliance obligations.
- Website usage information, including IP addresses, browser information and technical access logs.
Where necessary and lawful, the Club may collect sensitive information for specific administrative, safety or legal purposes.
We limit information collection to what is reasonably necessary for legitimate Club activities.
3. How We Collect Information
The Club collects personal information through:
- Membership and event registration.
- Direct communication with members, competitors and visitors.
- Participation in shooting competitions and club activities.
- Photographs and recordings taken at club events.
- Competition results supplied by authorised officials or sporting associations.
- Website enquiries and routine technical logging.
Where practical, we collect information directly from the person concerned.
4. How We Use Personal Information
The Club uses personal information to:
- Administer membership and club operations.
- Organise and manage shooting competitions.
- Record and publish competition results.
- Recognise member achievements, awards and championships.
- Maintain historical club records.
- Communicate important club information.
- Promote legitimate club activities and events.
- Maintain website security and functionality.
- Meet applicable legal, safety and sporting obligations.
We do not sell personal information to third parties.
5. Publication of Competition Results
The Club publishes competition results on its website as part of its sporting and historical recordkeeping activities.
Published information may include:
- Competitor names.
- Competition dates and locations.
- Shooting classifications and grades.
- Individual scores, rankings and achievements.
- Competition awards, trophies and championship results.
Competition results are intended to provide an accurate public record of sporting performance.
Members and competitors should be informed during registration or participation that relevant competition results are published online.
Individuals who have concerns about published results should contact the Club using the contact arrangements in Section 14.
Requests for corrections or removal will be assessed individually, taking account of privacy, sporting integrity, recordkeeping requirements and applicable law.
6. Photographs and Video Recordings
The Club may take photographs or record video during competitions, presentations, training activities and other club events.
Images may be used for:
- Publication on the Club website.
- Reporting competition activities and achievements.
- Documenting awards and presentations.
- Maintaining historical club records.
- Promoting Club activities.
The Club aims to obtain informed consent before publishing identifiable photographs or recordings, particularly where individuals are prominently featured.
Consent may be obtained through written communication, email, SMS, electronic acknowledgement or other appropriate means.
Where practical, event participants will receive advance notice that photography or video recording is taking place.
Individuals who do not wish to be photographed or have their image published should advise a Club official.
Requests to remove images under the Club's control will be reviewed promptly. The Club will take reasonable steps to respect withdrawal of consent for future use, subject to legal obligations and other relevant considerations.
The Club does not authorise the use of identifiable member photographs for unrelated commercial promotions or AI-generated alterations without appropriate permission.
7. Children and Junior Competitors
The Club takes particular care when handling personal information relating to children.
For junior participants, the Club will seek appropriate consent from a parent or legal guardian where required or appropriate, particularly before publishing identifiable photographs or promotional material.
The Club will avoid publishing unnecessary personal details about children, including residential addresses, personal telephone numbers or other information creating an unreasonable privacy or safety risk.
Junior competition results will be managed with consideration for sporting requirements, privacy and participant safety.
8. Disclosure of Personal Information
The Club may disclose relevant personal information to:
- Authorised club officials and administrators.
- Competition organisers and officials.
- Affiliated rifle associations and sporting bodies.
- Insurance providers, where necessary.
- Service providers supporting Club administration and website operations.
- Government authorities or law enforcement agencies where required or authorised by law.
Only information reasonably necessary for the relevant purpose will be disclosed.
The Club will take reasonable steps to ensure service providers handle personal information appropriately.
9. Website Cookies and Technical Information
The Club website may use cookies and similar technologies necessary for its operation, security and functionality.
Technical information collected may include IP addresses, browser types, pages accessed and access times.
Where analytics or third-party services are used, additional information may be processed according to those services' privacy practices.
Visitors may manage cookies through their browser settings, although restricting certain cookies may affect website functionality.
The Club will review third-party tracking and analytics services to ensure appropriate privacy disclosures are provided.
10. Storage and Security
The Club takes reasonable administrative and technical measures to protect personal information against unauthorised access, misuse, loss, alteration and disclosure.
Measures may include:
- Restricting access to authorised personnel.
- Using appropriate account authentication.
- Maintaining website and software security.
- Protecting electronic records and backups.
- Reviewing access privileges.
- Securely disposing of information when it is no longer required.
No internet-based system is completely free from security risks.
The Club will assess suspected data breaches and take appropriate action, including notifications where legally required.
11. Retention of Information
The Club retains personal information only for as long as reasonably required for legitimate activities, legal obligations or historical recordkeeping.
Competition results, awards and significant sporting achievements may be retained as part of the Club's historical records.
Other personal information will be securely deleted, destroyed or de-identified when no longer required, subject to applicable legal and recordkeeping requirements.
12. Access, Correction and Removal Requests
Individuals may contact the Club to:
- Request access to personal information held about them.
- Request correction of inaccurate information.
- Raise concerns about publication of photographs.
- Request the removal of particular personal information from the website.
- Withdraw consent for future publication of images or other consent-based uses.
The Club will consider each request within a reasonable timeframe.
Some information, including official competition results and historical records, may require continued retention for legitimate sporting or legal purposes.
Where the Club declines a request, it will explain its decision where reasonable and appropriate.
13. Overseas Storage and Third-Party Services
The Club website may rely on external hosting, email, website management or other technology providers.
Some providers may store or process information outside Australia.
The Club will review its service providers and disclose relevant overseas information-handling arrangements where required by applicable privacy law.
Third-party websites linked from the Club website operate under their own privacy policies.
14. Privacy Enquiries and Complaints
Privacy enquiries, correction requests, image removal requests and complaints should be directed to:
Privacy Officer
West Wallsend Rifle Club
Website: https://www.wwrc.net.au
Email: privacy_officer@wwrc.net.au
The Club will acknowledge privacy complaints within seven business days and aims to provide a substantive response within 30 calendar days.
If a complaint cannot be resolved directly, and the Club is subject to the Privacy Act, individuals may be entitled to refer the matter to the Office of the Australian Information Commissioner (OAIC).
OAIC website: https://www.oaic.gov.au
15. Changes to This Privacy Policy
The Club may update this policy to reflect changes in its activities, website technology, legal obligations or privacy practices.
The current version will be published on the Club website with its effective date.
Material changes affecting the handling of members' personal information will be communicated where appropriate.
16. Contact Information
West Wallsend Rifle Club
Website: https://www.wwrc.net.au
Privacy enquiries: privacy_officer@wwrc.net.au
Last updated: 9 October 2026